TERMS / VERSION 2026-11-10

A clear working scope.

Payables Software is a business invoice review service operated by Yolleg Ltd (10455920), support [email protected]. An authorised adult registers and owns each organisation. You remain responsible for source accuracy, reviewer authority, accounting entries, tax treatment, retention and supplier payments.

Available service

Manual GBP invoice entry, PDF/image originals, cost categories, independent review, change requests, comments, reminders, reviewed CSV migration, generic CSV and optional Xero bills export. One account can belong to several separate organisations. Email intake, automated extraction, live accounting connections, payments and a full ledger are unavailable. No professional advice, certification or guaranteed compliance is provided. Do not upload unlawful content or documents you have no right to process.

Free allowances

Per organisation: 10 invoices created per Europe/London calendar month, 2 active/pending members including owner, 50 MiB original document bytes and 200 retained invoices. Maximum 10 MiB per file, ten files and fifty allocation lines per invoice. Voiding an invoice does not undo intake usage or erase history. Imported bills, including historical records, count as new invoices for monthly and retained allowances; preview is free and no existing records are overwritten. All core review/export features are included. No card, paid trial or automatic paid conversion.

Pro proposal and billing status

Pro is £24.99/month or £249.99/year per organisation, in GBP as displayed. Includes 250 new invoices/month, eight active/pending members, 2 GiB documents and 5,000 retained invoices. No trial or usage overages. Checkout is disabled pending verified product-specific billing setup; no subscription can currently be purchased. A future subscription renews at the chosen interval unless cancelled before renewal, with cancellation effective at paid-period end. Any applicable tax must be disclosed in checkout before payment. Existing customers in other apps retain their separate rights.

After Pro expires, existing records remain readable/exportable and existing invoices may be completed; new intake/invitations obey Free caps. We do not silently delete records or revoke reviewer access because of a downgrade. Organisation ownership, billing ownership and identity stay separate from other products.

Decision and export records

Approval is an internal recorded decision. Material edits and new sources require reapproval. CSV export is not a payment or confirmation that Xero accepted a bill. Downloading the same batch again can cause duplicates if you import twice. Reopening an exported invoice does not correct any external accounting system. Never use a manually recorded hand-off as proof of bank settlement.

Data and support

Use strong passwords, restrict invitations and revoke departed reviewers. Keep your own accounting copies. See the privacy notice for data, infrastructure and backup limits. Contact support for access issues, closure and disputes. If paid billing is activated, contact us within 14 days of an initial purchase about a refund; mandatory statutory rights remain. We may suspend misuse or security threats. Material service/term changes require notice; purchased rights and existing subscription contracts will not be silently replaced.

The service is offered with reasonable care. Availability is not guaranteed and we cannot verify your source documents or external entries. Nothing here limits liabilities or rights that cannot legally be excluded. English law applies, subject to mandatory rights.